WEBVTT 00:06.780 --> 00:11.430 All right, in this section, I want to talk a little bit about reporting and asset management, one 00:11.430 --> 00:16.800 of the more painful things about being an I.T. administrator is keeping track of where all of your things 00:16.800 --> 00:22.530 are and who's using them, what shape they're in, how old they are, and all the other things that 00:22.530 --> 00:24.340 come along with it, asset management. 00:25.170 --> 00:29.810 So we've got some some pretty cool things that Apple remote desktop can do to aid us in that task. 00:30.060 --> 00:32.490 And I'm just going to touch on a couple of those today. 00:33.210 --> 00:34.440 Here's what we can do. 00:34.470 --> 00:38.070 I'm going to start with the reports so you can select one or more machines. 00:38.080 --> 00:40.980 I'm going to go ahead and select both the machines that I have and I'm going to hit reports. 00:42.970 --> 00:49.570 Once I do that, I get my reports window and by default system overview report is provided and you can 00:49.570 --> 00:51.450 click through here if you like, and expand out. 00:51.460 --> 00:56.980 You can either just say give me everything or you can go through and just choose the things that you 00:56.980 --> 00:59.580 want here, what's most useful for you, what's not. 00:59.590 --> 01:05.800 So depending on your circumstances, you may want to modify this to see, you know, what kinds of things 01:05.800 --> 01:08.790 you'd want to collect from all of your machines in your in your environment. 01:09.460 --> 01:11.920 So we'll go ahead and take the defaults here just for today. 01:12.580 --> 01:15.880 To give you the example, I will point out one thing here, remote desktop. 01:16.060 --> 01:20.210 It also includes these computer and phone number one, two, three and four. 01:20.230 --> 01:22.360 Now, we've not been using one to know. 01:22.420 --> 01:23.830 We've been using two, three and four. 01:23.830 --> 01:24.970 So I'm just going to remove that. 01:25.630 --> 01:31.120 But we have been using number one because it has that asset tag that's on my device. 01:31.120 --> 01:38.260 So I may want to have a report that gives me the asset tag, the serial number, the model number and 01:38.380 --> 01:39.340 a number of other things. 01:39.340 --> 01:44.470 So I'm going to go ahead and make sure that selected and I'm just going to hit get report. 01:46.590 --> 01:48.890 It's going to start working on this, collecting that report. 01:50.190 --> 01:53.490 Collecting the information from both machines and they both succeeded. 01:53.520 --> 01:58.980 Now it provides me with this little window and this is kind of nice if I need the information real fast. 01:59.310 --> 02:00.900 And there's a couple different ways you can do this. 02:00.900 --> 02:05.160 But if I want to do this, oh, I just need to have this information right in front of me right now. 02:05.160 --> 02:07.740 And when I'm done looking at it, I'm closing and I don't need it. 02:08.160 --> 02:09.510 So that gives you this you all. 02:09.520 --> 02:10.320 That's very nice. 02:10.560 --> 02:11.580 Set up in tabs. 02:13.050 --> 02:18.420 You can click through each one of these things section separately or you can see it all at once across 02:18.420 --> 02:18.810 the top. 02:19.560 --> 02:21.540 But oftentimes that's not really what we need. 02:21.540 --> 02:26.400 Really need is some sort of report because there's probably someone somewhere that wants a copy of our 02:26.400 --> 02:29.590 computer inventory for some sort of thing that they're working on. 02:30.690 --> 02:34.110 So what I'm going to do there instead is export it. 02:34.120 --> 02:39.750 So this gives me the option here to hit export and I'm going to go ahead field separate, which is common. 02:39.960 --> 02:40.650 Com here. 02:41.190 --> 02:42.150 This is the default. 02:42.390 --> 02:43.860 Go ahead and save it to my desktop. 02:45.370 --> 02:51.580 And what I've got now is I basically have a text file here that's that's Comedy Limited, so I'm going 02:51.580 --> 02:56.020 to take an application like Microsoft Excel and I'm going to open this in Excel. 02:59.650 --> 03:04.720 And I'm just going to step through here, so, yeah, it's limited and it's a Macintosh file format 03:06.160 --> 03:08.850 and it's not have it's actually comma. 03:09.310 --> 03:11.980 So you can see as we do that it's starting to build our columns. 03:13.340 --> 03:16.400 And we're going to go ahead and just do this in the general column format. 03:18.220 --> 03:23.830 And now that it's completed, I'm just going to highlight the top here, separate that out the headings 03:23.830 --> 03:26.010 from the rest of it. 03:26.590 --> 03:33.340 But now as I click through here, now I have my information and I can move things around and rearrange 03:33.340 --> 03:33.850 this as well. 03:33.850 --> 03:37.570 But now I'm actually seeing here my model machines, RAM. 03:38.510 --> 03:47.450 WI fi Mac addresses and I go all the way down here to computer information, number one, and I can 03:47.450 --> 03:51.830 change that here and actually say fixed asset tag. 03:53.100 --> 03:59.520 So now that I've got all of this information here in a format like Excel, I can print this, I can 03:59.520 --> 04:03.750 save this, I can send it to the person who was looking for I can maintain it from my records and I 04:03.750 --> 04:08.340 can run this over and over again any time that I want to update with this with the latest information 04:08.340 --> 04:08.880 that I have. 04:09.580 --> 04:13.590 All right, let's look at another report that you might use, some of the hit reports again and into 04:13.600 --> 04:19.330 the system overview report, I'm going to choose a software version report, and that's going to allow 04:19.330 --> 04:24.640 me to compare the version of the software on my computer with the version of the applications on a remote 04:24.640 --> 04:25.140 computer. 04:25.450 --> 04:28.810 So I'm going to take airport utility, for example, and I'm just going to select that. 04:28.810 --> 04:30.760 I can do up to 10 different applications. 04:31.090 --> 04:39.490 So I'll just go ahead and select airport utility and I'm just going to go ahead and run it against the 04:39.490 --> 04:41.850 one machine and I'll hit generate report. 04:42.130 --> 04:48.970 And here we go so we can see that I'm actually running the same version of airport on this machine as 04:48.970 --> 04:50.010 I am on the other one. 04:50.530 --> 04:54.880 So this allow me to to really look at I've got certain applications in my environment that I need to 04:54.880 --> 04:56.480 make sure are all on the same version. 04:56.770 --> 05:01.390 This gives me a tool to very quickly audit all those machines on the network and find out if I need 05:01.390 --> 05:06.100 to update them or if they actually are running the same version that I am or the latest version in that 05:06.100 --> 05:06.460 case. 05:08.280 --> 05:11.130 All right, one other report that we may want to do is. 05:12.760 --> 05:13.510 The file search. 05:14.860 --> 05:20.050 So I'm not going to run this because it can take some amount of time, but you can actually go in here 05:20.050 --> 05:30.040 and put in something like a word and you can say maybe matches or is or ends with or whatever and say 05:30.070 --> 05:31.900 parent path, footpath extension. 05:32.050 --> 05:36.940 There's so many different options here that you can choose if you're looking for a particular file file 05:36.940 --> 05:42.190 type or a missing file that could have been on various different machines in your environment. 05:42.340 --> 05:47.020 So this is a very powerful tool for searching for four files. 05:47.020 --> 05:51.700 If someone so user calls you and tells you that they are pretty sure they saved a file on their machine, 05:51.700 --> 05:54.930 but they have no idea where it was saved and they kind of know what it is. 05:55.120 --> 05:57.760 And so you have to go to the machine and sit there and wait for it to search. 05:57.940 --> 06:00.800 You can go ahead and have a already do that for you using this. 06:01.000 --> 06:03.180 So pretty neat, pretty neat tool for that. 06:03.730 --> 06:05.770 And there are a lot of other reports that you can run. 06:05.770 --> 06:09.640 And I'm not going to go through each of these, but I would recommend that you take some time to just 06:09.640 --> 06:14.390 familiarize yourself with what's possible and start to think about how can I use a card to cut down 06:14.390 --> 06:20.260 on some of that manual tasks that I'm spending a lot of time doing when it's talking about data collection 06:20.260 --> 06:25.170 or asset management or those kinds of things and leverage the report options that Apple's built into 06:25.930 --> 06:27.120 to your advantage.