- [Instructor] So we've already looked
at creating sub folders at deleting messages
we no longer want,
at moving messages to a special folder
because they meet a particular criteria,
like they're about our licensing.
And now we're down to the last way
you can deal with messages that you've already read,
you've taken whatever action you need to take on them,
and yet you don't want to delete them.
So because your inbox is really your front burner,
the place that you should keep the things
you're working on now, cluttering it up
with a number of items that you're just hanging onto
isn't helpful or useful.
And having a whole group of folders underneath your inbox,
one for each possible topic,
that's not a great method either.
So fortunately, there is something that works for us,
and it's called archiving.
To archive, you select a particular message
that you want to keep track of,
and you click the Archive button,
and it will be scooped right out of your inbox,
which is pretty cool.
But where does it go?
Well, it goes to your archive, which is here.
And so here's that same message here in my archive,
and it keeps track of when it was created.
If I archive a subfolder,
a subfolder will be created in my archive.
Now, I want to say one thing about archives
before I end this movie, which is, at this time,
I have this great archive that I can add things to,
but I can't get back to other archives
that I created previously in Classic Outlook.
All I have is this archive right here.
In the future, the new Outlook will support access
to those older archives that you might have created,
but right now, if you want to get back
to previously created archives in classic Outlook,
click the button here, Return to Classic Outlook,
look at your archives then and come on back.
Why is archiving powerful?
Because if I search in my inbox,
I am searching not only the current inbox
in all of its sub folders,
but also all of the archives created from that inbox.