- [Instructor] Some people
really like to get the reminders by email
and if you're one of those people,
I want to show you how you can have your calendar
send you email reminders for events.
I'm going to edit the budget meeting and the reminder is set
to the default that's set in Outlook.
I haven't changed that default.
It is set for 15 minutes before the meeting.
But note that 15 minutes before the meeting
I can also add an email reminder.
Simply click Add email reminder.
It says, remind me 15 minutes before.
You can enter optional text if you wish.
And if you want your attendees
to receive an email reminder as well
you can choose Send to attendees.
If you're doing that, you should add some message text.
Something like, just a reminder that our meeting
starts in 15 minutes.
When you have chosen the time
and entered your message text
simply click Save and the email reminder will be sent.
If you want to edit it, you can return here and edit it
or you can choose to delete it.
Speaking though of that 15 minutes before reminder
how do we change that?
Well, that's actually changed in our settings.
I'm going to choose Settings,
Calendar, Events and invitations,
and set your reminder
to a reasonable period of time.
For example, if all of your meetings
are in the same building you are in all the time
15 minutes might be enough.
I had mine set for an hour,
simply because I would sometimes have meetings scheduled
at another campus and it might take me an hour to get there.
Note also that you can click this checkbox
and say for every event,
make sure that we shorten the duration.
So if your reminder was set to five minutes before
you could say, for every meeting, make sure they end early.
If they're less than one hour, five minutes.
If they're one hour or longer, 10 minutes.
And by the way, these two items are not connected.
You don't have to have a reminder set.
You could have it at the time of events
but still shorten the duration for every meeting
by five minutes or by 10 minutes
so that you have enough time between meetings
to wrap up your notes and get to the next meeting.
But my default reminder now
that's actually still back to an hour.
Many of my meetings are in a remote office
and I need time to wrap up whatever I'm doing here
before I go to the other office.
These settings then will apply to all meetings
that I create in the future.