- [Instructor] My office is in Michigan,
but there are plenty of times each year
that I'm working somewhere else,
in California, in Mexico, in Minnesota,
and those places have different time zones
than the Eastern time that my office is in.
When I'm working in another time zone,
I prefer to set up those meetings
with the time zone visible,
and this is because
while I'm pretty good with time zone math,
probably get it right 19 out of 20 times.
When I get it wrong, I'm exactly wrong.
To display other time zones,
I'm simply going to right click in the timescale,
choose time zones, and choose edit time zones.
The time zone that is displayed in my calendar by default
is the time zone
that Outlook retrieves from Microsoft Windows.
It's part of my system settings,
and currently, it's Eastern time, US and Canada.
It's unlabeled, but I could add a label that says home,
and then I can add another time zone.
I used to have to know what time zone every city was in,
but I really don't have to do that anymore.
I can just start typing in Minneapolis
and it finds Minneapolis, Minnesota,
says that it's Central time zone.
That's cool, and it's going to show it in the calendar.
I'm going to add a third time zone for California.
Los Angeles.
And put CA for that one.
With these time zones all added,
and note I could add even more,
I'm going to click save.
When I close and return to my calendar,
here's home, Minnesota, and California.
So if next week I'm going to be in California
and I'm setting up a lunch meeting at noon on Tuesday,
I can scroll to noon on Tuesday in California and set it up.
I don't have to think about when noon in California is
here in the Eastern time zone,
and this is going to be lunch with Denny.
Probably two hours.
And I'm going to save it.
So my lunch is taking place
at three o'clock here in Michigan,
but it's noon to two in California.
If I want to change these time zones,
I can simply return to time zone
and edit the time zones again,
and choose to remove this time zone
or simply not show it in my calendar,
and I can drop California off the list.
I can also go back and change home to MI for Michigan,
and click save.
My local time zone will always be the one
that appears on the far right of the timescale.
I don't have a way to easily shift these two,
unless, of course, I'm actually in Minnesota,
and in that case, we have another feature in the new Outlook
that was checked.
When I travel across time zones,
ask me if I want to update my time zone.
So when I'm actually in Minnesota, when I get off the plane,
at some point when I'm in Outlook, I will be prompted,
do you want to change your time zone?
And if I do, then the Minnesota time zone,
Central time will actually become the primary time zone
because I'm there.
I don't actually feel a need to do that,
but I could and it wouldn't be a big problem.
I also set the time zones
simply when I'm making appointments back home
and I'm somewhere else,
because it's very easy,
if I simply switch to Central time when I'm in Minnesota,
to be making appointments for the next week
when I'm back in Michigan,
and make them one hour off.
And I have done this more than once.
So if I am making appointments in a different time zone
or I am in a different time zone,
I make sure that I'm displaying
both my home office time zone
and my travel time zone on my calendar.