1 00:00:00,420 --> 00:00:00,620 All right. 2 00:00:00,630 --> 00:00:05,910 Welcome to section six we're going to talk about create and in this video we're to talk about automated 3 00:00:05,910 --> 00:00:06,730 flow. 4 00:00:06,870 --> 00:00:13,530 So if I click on Create you have four options here we can do automated flow instant flow scheduled flow 5 00:00:13,530 --> 00:00:15,070 business process flow. 6 00:00:15,180 --> 00:00:18,350 So let's do another automated flow for this examples. 7 00:00:18,360 --> 00:00:24,450 I'll click on that and we can add a name or will generate or we'll generate one. 8 00:00:24,450 --> 00:00:25,120 OK. 9 00:00:25,200 --> 00:00:27,810 So choose your flows trigger. 10 00:00:27,810 --> 00:00:35,760 So when a new response is submitted Microsoft forms when the item is created when a file is created 11 00:00:35,760 --> 00:00:36,690 and one drive. 12 00:00:36,690 --> 00:00:37,800 So let's do that one. 13 00:00:37,840 --> 00:00:38,030 OK. 14 00:00:38,050 --> 00:00:46,930 So the first flow process the first step to your flow is when a file is created and one drive for business. 15 00:00:46,960 --> 00:00:48,770 So create that. 16 00:00:49,140 --> 00:00:50,200 OK. 17 00:00:50,260 --> 00:00:54,760 So do you knew the unique identifier or of the folder. 18 00:00:54,760 --> 00:01:00,190 So if I click on this we'll do new documents. 19 00:01:00,190 --> 00:01:00,590 OK. 20 00:01:05,340 --> 00:01:05,880 OK. 21 00:01:05,910 --> 00:01:07,950 So we don't even have that folder created. 22 00:01:07,950 --> 00:01:09,480 So here's what we're gonna do. 23 00:01:09,540 --> 00:01:12,440 We're gonna go into one drive. 24 00:01:12,450 --> 00:01:12,920 OK. 25 00:01:14,580 --> 00:01:22,740 And what I'm going to do is I'm going to create a new folder so go to New Folder and we'll do new flow 26 00:01:23,400 --> 00:01:26,180 and we'll create that. 27 00:01:26,510 --> 00:01:33,740 Then when I go back here we can click on this and then I'll pop it up new flow. 28 00:01:34,120 --> 00:01:34,480 OK. 29 00:01:34,820 --> 00:01:38,380 So that's where the when a file is created and new flow. 30 00:01:38,750 --> 00:01:39,860 Then we go to the next step. 31 00:01:40,510 --> 00:01:41,190 OK. 32 00:01:41,270 --> 00:01:45,660 So now when we go to the next step I want to get an email. 33 00:01:45,740 --> 00:01:51,240 So we're going to do officers sixty five outlook send an email. 34 00:01:51,390 --> 00:01:51,730 OK. 35 00:01:54,810 --> 00:01:59,520 So when a file is created we're going to send an email to my email address. 36 00:01:59,880 --> 00:02:07,140 So I'm going to open up the J Warner and learn tech plus 20 20 that on Microsoft dot com I copy that 37 00:02:07,590 --> 00:02:14,400 will minimize us I pasted in there and then new file has been 38 00:02:17,160 --> 00:02:20,690 has been added to one drive. 39 00:02:21,520 --> 00:02:25,050 OK check out one drive 40 00:02:27,540 --> 00:02:29,200 for new file. 41 00:02:29,970 --> 00:02:31,110 OK so we'll save that 42 00:02:43,340 --> 00:02:43,580 OK. 43 00:02:43,580 --> 00:02:44,270 There we go. 44 00:02:44,270 --> 00:02:45,920 So there was an error in there so. 45 00:02:46,250 --> 00:02:48,400 So here let me just show you a click by save this. 46 00:02:49,040 --> 00:02:49,850 OK. 47 00:02:49,910 --> 00:02:50,930 There's one error. 48 00:02:50,990 --> 00:02:52,770 So two is required. 49 00:02:52,880 --> 00:02:58,940 So obviously I wrote that in here but with the space you see I have a space there. 50 00:02:58,970 --> 00:03:00,910 It doesn't find the e-mail address. 51 00:03:00,920 --> 00:03:04,640 So if I hit delete the real it finds it right there. 52 00:03:04,640 --> 00:03:06,280 And now we're good to go. 53 00:03:06,270 --> 00:03:08,990 So I save that. 54 00:03:09,020 --> 00:03:10,700 And now we've created a flow. 55 00:03:11,840 --> 00:03:15,230 So we've saved it and we can do flow checker. 56 00:03:15,440 --> 00:03:16,860 So there's no errors here. 57 00:03:16,880 --> 00:03:21,320 So you always want to check your float your flow and then also test it. 58 00:03:21,510 --> 00:03:21,730 OK. 59 00:03:21,770 --> 00:03:26,490 So I'll perform the trigger action save and test 60 00:03:30,130 --> 00:03:36,500 to see if to see it work now add a file to wonder if folder you selected this may take a few moments. 61 00:03:36,530 --> 00:03:36,900 OK. 62 00:03:37,420 --> 00:03:44,020 So we're going to test it. 63 00:03:44,190 --> 00:03:49,640 And while that's loading let's go to one drive and we'll open up new flow and I'll create a file here. 64 00:03:49,650 --> 00:03:54,210 So just make a word document and we'll just call this test 65 00:03:59,950 --> 00:04:00,800 OK. 66 00:04:00,830 --> 00:04:07,160 This is a test for my automated flow. 67 00:04:08,380 --> 00:04:08,730 OK. 68 00:04:09,350 --> 00:04:13,710 So we'll let that save and you can see right here we got an e-mail. 69 00:04:14,030 --> 00:04:14,290 OK. 70 00:04:14,330 --> 00:04:24,820 So new file has been added to one drive. 71 00:04:24,880 --> 00:04:26,960 Check out one drive for new file. 72 00:04:26,960 --> 00:04:27,640 OK. 73 00:04:27,770 --> 00:04:29,860 Now to make this even better. 74 00:04:30,080 --> 00:04:39,070 What we can do is we can grab the folder and copy the link. 75 00:04:39,070 --> 00:04:46,630 So if I open up in a private browser real quick card I don't want to do that sorry if I copy the link 76 00:04:46,630 --> 00:04:51,910 here and then we open up a private browser and I right click and I paste and go. 77 00:04:51,910 --> 00:04:56,680 It's not giving me the right information but copy link. 78 00:04:56,680 --> 00:04:57,140 That's why. 79 00:04:57,160 --> 00:04:58,670 Because I'm jumping ahead. 80 00:04:58,750 --> 00:05:01,630 OK now let me open up the private browser and paste this in 81 00:05:05,290 --> 00:05:07,570 OK so here's what I'm going to show you. 82 00:05:08,020 --> 00:05:15,040 The reason why I want to show you this link is B what cause what we can do is to add to the flow is 83 00:05:15,250 --> 00:05:21,320 we can then we go back and in the flow of this here 84 00:05:24,850 --> 00:05:25,770 my flows. 85 00:05:25,870 --> 00:05:26,110 OK. 86 00:05:26,140 --> 00:05:28,070 So when a file is created send an email. 87 00:05:28,150 --> 00:05:29,320 So let's edit this 88 00:05:35,310 --> 00:05:36,280 OK so let's add it. 89 00:05:37,390 --> 00:05:39,520 So one of files created send an email. 90 00:05:39,520 --> 00:05:40,750 So we're going to edit this one 91 00:05:43,840 --> 00:05:44,290 So 92 00:05:49,030 --> 00:05:50,480 OK let me see if I can add a link. 93 00:05:50,720 --> 00:05:51,260 Yep. 94 00:05:51,350 --> 00:05:54,370 OK so we'll add the link. 95 00:05:56,460 --> 00:06:04,770 Click HERE to view and then we'll put that in there and then we'll open the link on the new window. 96 00:06:04,770 --> 00:06:05,140 OK. 97 00:06:05,160 --> 00:06:06,230 Now we'll save that. 98 00:06:07,350 --> 00:06:11,220 And once it's been saved then let's test it 99 00:06:15,250 --> 00:06:17,530 using data from previous runs. 100 00:06:17,590 --> 00:06:18,010 OK. 101 00:06:20,860 --> 00:06:22,630 So we're gonna test it. 102 00:06:23,500 --> 00:06:25,270 So we'll let this run give it a second. 103 00:06:25,270 --> 00:06:26,530 There goes. 104 00:06:26,530 --> 00:06:39,210 And now when we get a new file added once this loads then what it's gonna do is while it should. 105 00:06:39,210 --> 00:06:39,900 Where's my 106 00:06:45,240 --> 00:06:45,450 OK. 107 00:06:45,450 --> 00:06:48,690 I don't think it's saved my flow here. 108 00:06:48,690 --> 00:06:52,660 So let's make sure that it saved OK. 109 00:06:52,860 --> 00:07:01,110 Let me close that and close this and that and this and that and let's go back to my flow is real quick 110 00:07:01,980 --> 00:07:05,550 and let's edit this and go here. 111 00:07:05,550 --> 00:07:06,330 Yeah I didn't say it. 112 00:07:06,360 --> 00:07:06,790 OK. 113 00:07:06,900 --> 00:07:09,550 So let me try that again. 114 00:07:09,630 --> 00:07:13,560 Click HERE to view. 115 00:07:13,680 --> 00:07:21,150 So the idea behind this is if I add the link in there and then we save it what it's gonna do is when 116 00:07:21,150 --> 00:07:27,280 you get the email you don't have to click up here and go to one drive you just click here on the on 117 00:07:27,280 --> 00:07:33,060 the link and we'll take you right to the 1 Drive folder and then you'll be able to see all the new files 118 00:07:33,060 --> 00:07:33,760 in there. 119 00:07:33,790 --> 00:07:39,600 So we're making it even easier because instead of adding a step we're eliminating a step. 120 00:07:39,830 --> 00:07:40,040 OK. 121 00:07:40,110 --> 00:07:46,540 So I'll save it again just to make sure it saves and then we'll save it here and then we'll do flow 122 00:07:46,540 --> 00:07:50,850 checker just to make sure there's no errors and then we'll leave it there. 123 00:07:50,860 --> 00:07:57,040 And then what I'm going to do is I'm gonna open up one drive and I'm going to go to that folder and 124 00:07:57,040 --> 00:08:03,280 we're gonna do it ourselves instead of testing it and I'll do new and we'll do an Excel workbook and 125 00:08:03,280 --> 00:08:09,820 we'll call this test to so test two. 126 00:08:10,130 --> 00:08:11,030 That'll save. 127 00:08:11,120 --> 00:08:17,450 And then we'll come back here and we'll open up Outlook. 128 00:08:17,550 --> 00:08:19,680 And we should get a message here soon. 129 00:08:20,700 --> 00:08:20,900 OK. 130 00:08:20,970 --> 00:08:23,930 Because that's one that we just did. 131 00:08:24,120 --> 00:08:30,250 So we'll give that a second and we'll refresh this. 132 00:08:30,330 --> 00:08:31,610 So that was the previous one 133 00:08:40,460 --> 00:08:41,480 so I'll give that a second. 134 00:08:43,470 --> 00:08:48,600 And while we're waiting for that let's look at the history of our flows here. 135 00:08:48,600 --> 00:08:52,920 So if we go to our flows and just click on it we can see the runs. 136 00:08:52,930 --> 00:08:53,110 OK. 137 00:08:53,160 --> 00:08:56,180 So test succeeded and then succeeded. 138 00:08:56,460 --> 00:09:02,760 So the last run that I did which was at 125 or 124 ish. 139 00:09:03,120 --> 00:09:04,830 It hasn't gone through yet but that's all right. 140 00:09:04,920 --> 00:09:07,690 So we'll wait a little more and if it doesn't work then we'll test it. 141 00:09:08,250 --> 00:09:09,190 So I'll refresh. 142 00:09:09,420 --> 00:09:09,630 OK. 143 00:09:09,660 --> 00:09:11,010 So nothing's worked at 144 00:09:14,090 --> 00:09:16,700 so let's run a test then so we'll go to 145 00:09:19,450 --> 00:09:26,140 flows and we'll click on it and then it should give us the ability to test if we go to edit 146 00:09:32,110 --> 00:09:33,150 cannot there. 147 00:09:36,720 --> 00:09:37,140 There we go. 148 00:09:37,140 --> 00:09:46,220 Click on edit and then click on Test perform the trigger action save and test. 149 00:09:46,330 --> 00:09:51,520 And then what I'll do is I'll go to the ok new file has been added 150 00:09:56,860 --> 00:10:01,660 so it did work but it didn't save the link which is all right. 151 00:10:01,660 --> 00:10:06,520 But again the idea behind that was just to make it easier for some reason that didn't work. 152 00:10:07,180 --> 00:10:08,090 So that's OK. 153 00:10:08,110 --> 00:10:14,020 I just want to show you how to use the flow how to automate it and how you can easily create a automated 154 00:10:14,020 --> 00:10:15,050 flow. 155 00:10:15,060 --> 00:10:15,280 OK. 156 00:10:15,310 --> 00:10:22,600 So if we look at the other options hero click let's go to create again if we go to automated again you 157 00:10:22,600 --> 00:10:31,140 can see all these different options so when a new email arrives G.M. right then you can do certain action. 158 00:10:31,400 --> 00:10:32,060 OK. 159 00:10:32,560 --> 00:10:36,640 When a new section is created and one note then you can do that. 160 00:10:36,670 --> 00:10:41,540 So there's all these different options to get started with which is really cool. 161 00:10:41,830 --> 00:10:44,560 So you can really get creative in what you want to do. 162 00:10:45,160 --> 00:10:46,290 All right. 163 00:10:46,480 --> 00:10:48,340 So that's the automated flow. 164 00:10:48,340 --> 00:10:48,580 All right. 165 00:10:48,580 --> 00:10:49,420 So thanks for watching. 166 00:10:49,420 --> 00:10:50,320 I'll see in the next video.