1 00:00:00,540 --> 00:00:00,710 All right. 2 00:00:00,720 --> 00:00:01,640 Welcome back. 3 00:00:01,650 --> 00:00:04,920 So in this video we're going to create a business process flow. 4 00:00:04,920 --> 00:00:09,310 So when I click on this it's going to say no database found which is fine. 5 00:00:09,330 --> 00:00:15,210 What I'm going to do is I'm going to create a custom business process flow that we can use for this 6 00:00:15,210 --> 00:00:15,980 example. 7 00:00:15,990 --> 00:00:16,850 All right. 8 00:00:16,860 --> 00:00:20,470 So the first thing I want to do is I'm going to talk about what the process is. 9 00:00:20,520 --> 00:00:24,450 So what I want to do is go to the upper left hand corner here go to the app launcher and we're going 10 00:00:24,450 --> 00:00:25,790 click on one note. 11 00:00:25,790 --> 00:00:26,210 OK. 12 00:00:26,340 --> 00:00:30,600 And then what I'm going to do is I'm gonna drag this down and I'm going to open it up in another window 13 00:00:30,600 --> 00:00:32,520 just so we have that alone. 14 00:00:32,520 --> 00:00:40,810 So what I'm going to do is I'm going to create a new notebook and I'm going to call this courses. 15 00:00:41,200 --> 00:00:41,600 OK. 16 00:00:42,510 --> 00:00:52,920 So what I want to do is I want to create a process or steps where when I hire freelancers or video editors 17 00:00:53,400 --> 00:00:58,950 to create courses for me for example which I haven't done this yet I'm creating everything myself but 18 00:00:59,250 --> 00:01:04,050 eventually down the road I want to hire people to do this stuff for me so I can work on other things 19 00:01:04,050 --> 00:01:06,220 as well as the courses. 20 00:01:06,240 --> 00:01:10,530 So what I want to do is I want to make a couple sections here. 21 00:01:10,560 --> 00:01:13,830 So I want to make an Ideas section. 22 00:01:13,830 --> 00:01:18,310 I want to make a preproduction section. 23 00:01:18,690 --> 00:01:23,610 I want to make a launched section OK. 24 00:01:23,870 --> 00:01:26,290 So I have three different sections here. 25 00:01:26,450 --> 00:01:30,720 So I have ideas preproduction and then I have launched. 26 00:01:30,950 --> 00:01:33,010 So I'm going to change the colors. 27 00:01:33,350 --> 00:01:36,410 So let's do four ideas. 28 00:01:36,410 --> 00:01:38,210 We're going to do like a blue mist. 29 00:01:38,400 --> 00:01:38,900 OK. 30 00:01:38,990 --> 00:01:42,550 For preproduction I'm going to do yellow. 31 00:01:42,880 --> 00:01:43,230 OK. 32 00:01:43,250 --> 00:01:45,920 And for launch I'M ANDREW GREENE OK. 33 00:01:45,950 --> 00:01:48,040 And for ideas let's make it red. 34 00:01:48,080 --> 00:01:50,660 So it's kind of like a stoplight. 35 00:01:50,720 --> 00:01:57,790 So ideas were stopped preproduction were moving but were yielding into the light and then launched. 36 00:01:57,800 --> 00:02:00,360 We're going OK. 37 00:02:01,430 --> 00:02:01,920 OK. 38 00:02:01,970 --> 00:02:08,240 So that's my process so my my flow is ideas preproduction and launched. 39 00:02:08,240 --> 00:02:08,460 OK. 40 00:02:08,480 --> 00:02:14,180 So when I hire a freelancer and I say hey I want you to come up with 10 courses for me. 41 00:02:14,180 --> 00:02:19,620 Ok then what I'm going to do is I'm going to build a business process flow. 42 00:02:19,640 --> 00:02:22,590 So what we're gonna do is we're going to create a flow. 43 00:02:22,950 --> 00:02:23,610 OK. 44 00:02:23,780 --> 00:02:27,530 And it's gonna be triggered manually by the instant flow. 45 00:02:27,530 --> 00:02:34,310 And once we get the database in a later video then we'll be able to add that to this flow and then we'll 46 00:02:34,310 --> 00:02:36,540 be able to use the business process flow. 47 00:02:36,620 --> 00:02:41,280 But I'm going to give you the nuts and bolts first and then later on we'll add the database. 48 00:02:41,280 --> 00:02:45,740 OK so I go to instant flow and we're gonna go down to one note. 49 00:02:45,740 --> 00:02:48,930 So let's go down to. 50 00:02:49,150 --> 00:02:51,020 So in fact let's go to productivity. 51 00:02:51,520 --> 00:02:52,100 OK. 52 00:02:52,340 --> 00:02:55,940 And what I want to look for is one note for business. 53 00:02:55,950 --> 00:02:56,440 OK. 54 00:02:56,480 --> 00:03:02,610 So when a new page is created in a section that's going to be the trigger. 55 00:03:02,700 --> 00:03:08,500 OK so it's gonna sign in to create a connection to one note which are dead. 56 00:03:08,830 --> 00:03:09,230 OK. 57 00:03:09,250 --> 00:03:11,930 So a key identifying the notebook. 58 00:03:12,250 --> 00:03:15,360 So we're going to select right here and we'll slide courses. 59 00:03:15,360 --> 00:03:15,920 OK. 60 00:03:16,000 --> 00:03:20,490 And then the section is going to be we'll let it load. 61 00:03:20,740 --> 00:03:24,460 And so we can do ideas or we can do preproduction. 62 00:03:24,460 --> 00:03:25,950 So we're gonna do ideas. 63 00:03:25,950 --> 00:03:26,390 OK. 64 00:03:26,500 --> 00:03:34,530 So the next step is gonna be once you create a one a new page is created in ideas that I'm going to 65 00:03:34,530 --> 00:03:43,880 get an email OK I'll get a notification and we're gonna send it to the J Warner email address. 66 00:03:43,880 --> 00:03:50,930 So it's gonna find that right there new course idea added 67 00:03:53,700 --> 00:03:58,990 check out one note OK. 68 00:03:59,210 --> 00:04:06,960 So what we can do is pages course your URL so we can click right there check out and then let's just 69 00:04:06,960 --> 00:04:08,030 do this check out. 70 00:04:08,720 --> 00:04:10,110 And then there's the link. 71 00:04:10,160 --> 00:04:11,330 OK so we'll save that 72 00:04:15,690 --> 00:04:16,460 and let's test the 73 00:04:19,530 --> 00:04:20,660 case I'll perform it. 74 00:04:21,300 --> 00:04:27,210 And then what I'm going to do is I'm gonna open this up in one note so I'm going to go to ideas and 75 00:04:27,210 --> 00:04:29,660 let's two ideas. 76 00:04:29,760 --> 00:04:35,130 Let's two course ideas OK and let's do learn. 77 00:04:35,130 --> 00:04:40,830 Microsoft Office 365. 78 00:04:41,030 --> 00:04:41,770 OK. 79 00:04:41,920 --> 00:04:45,450 Learn Microsoft Word. 80 00:04:45,450 --> 00:04:46,040 OK. 81 00:04:46,050 --> 00:04:51,210 And then one of my dos I'm in a number these OK so we have a number for him and we'll let that save 82 00:04:52,040 --> 00:04:58,290 and what it's gonna do is it should send us a notification. 83 00:04:58,290 --> 00:04:59,820 So I'm going to cancel and let that run 84 00:05:07,430 --> 00:05:07,910 OK. 85 00:05:07,920 --> 00:05:15,510 Now let's go here and let's click on my flaws we're gonna open this up and a new window. 86 00:05:15,650 --> 00:05:15,940 OK. 87 00:05:15,950 --> 00:05:19,920 So when a new page is created and a section send an email. 88 00:05:20,060 --> 00:05:20,460 OK. 89 00:05:20,520 --> 00:05:26,360 So let's go in there and let's see if we can test this case. 90 00:05:26,370 --> 00:05:27,230 Let's test at 91 00:05:32,310 --> 00:05:35,710 to see it work now add a new page to the selected section. 92 00:05:35,710 --> 00:05:37,430 This may take a few moments. 93 00:05:37,440 --> 00:05:45,410 OK so we're going to let this run again and once it processes then we'll be able to check the e-mail. 94 00:05:45,590 --> 00:05:47,900 So that's that's the business floor. 95 00:05:47,900 --> 00:05:53,960 Basically what you're doing is when you go to create and you do the business process flow you're guiding 96 00:05:53,960 --> 00:05:57,550 the user through a multiple multi-step process. 97 00:05:57,550 --> 00:05:58,100 OK. 98 00:05:58,160 --> 00:06:04,130 So what we're gonna do is we're going to not only have an email notification when they have an idea 99 00:06:04,340 --> 00:06:11,180 but we're also gonna have an email notification when we've pushed that idea to preproduction and then 100 00:06:11,180 --> 00:06:16,300 we're also gonna have a notification when we have launched the course. 101 00:06:16,310 --> 00:06:20,900 So when we've done all three steps then I'll be able to say OK. 102 00:06:21,100 --> 00:06:27,340 OK so you've done you've created the idea you've pushed it to preproduction you've done all the preproduction 103 00:06:27,340 --> 00:06:30,290 steps and then after that you've launched it. 104 00:06:30,310 --> 00:06:32,960 So I want to get an email for each step that I deal. 105 00:06:32,980 --> 00:06:35,630 So the three steps that I do I should get an email. 106 00:06:35,630 --> 00:06:35,840 OK. 107 00:06:35,860 --> 00:06:37,740 So when I go to my flows. 108 00:06:37,940 --> 00:06:38,250 OK 109 00:06:41,930 --> 00:06:43,280 let's go to 110 00:06:46,750 --> 00:06:49,520 Outlook someone right click and open in the new tab. 111 00:06:53,540 --> 00:06:55,030 And we'll give it a second to load. 112 00:06:55,700 --> 00:07:01,130 And if everything works the way it's supposed to we should have an email saying that a new section has 113 00:07:01,130 --> 00:07:09,710 been added to our new Page has been added to the to this I'll show you minimize that and let's go to 114 00:07:09,710 --> 00:07:11,120 the one note. 115 00:07:11,330 --> 00:07:15,910 So course ideas has been added and content has been added inside. 116 00:07:15,930 --> 00:07:16,330 OK. 117 00:07:16,670 --> 00:07:24,630 So that should trigger at so let's see if that worked it's still thinking. 118 00:07:24,630 --> 00:07:27,140 So let's give it a second here. 119 00:07:30,570 --> 00:07:31,410 So we'll go back. 120 00:07:31,440 --> 00:07:31,940 Yes that's it. 121 00:07:31,950 --> 00:07:33,570 OK. 122 00:07:33,900 --> 00:07:36,680 So let's do all runs so no runs went through. 123 00:07:36,710 --> 00:07:39,060 OK so didn't work. 124 00:07:39,060 --> 00:07:44,480 But again the idea here is is if I create that business process flow. 125 00:07:44,640 --> 00:07:46,720 So let me give you an example. 126 00:07:46,770 --> 00:07:47,760 I'm going to go to 127 00:07:50,990 --> 00:07:54,560 let's open up a Microsoft Word document real quick and I'll show you what I'm talking about. 128 00:07:55,560 --> 00:07:58,710 OK so I'll just diagram and in words he understand what I'm saying. 129 00:07:59,060 --> 00:08:07,160 So the first process here is we're gonna come up with a course idea and then we're gonna do preproduction 130 00:08:08,900 --> 00:08:10,010 and then we're going to do launched. 131 00:08:10,680 --> 00:08:11,150 OK. 132 00:08:11,270 --> 00:08:19,340 So inside of here of course ideas add content to page that's gonna trigger the e-mail. 133 00:08:19,340 --> 00:08:24,600 OK then we're gonna add content to page that'll trigger another e-mail. 134 00:08:24,770 --> 00:08:27,650 And then when it's launched I'll get a 30 mile 135 00:08:31,510 --> 00:08:31,760 OK. 136 00:08:31,780 --> 00:08:35,130 So that's that's our flow for this idea. 137 00:08:35,200 --> 00:08:37,250 OK so I close out. 138 00:08:37,270 --> 00:08:38,590 I'm not going to save this one. 139 00:08:39,070 --> 00:08:40,210 So that's what it's gonna be. 140 00:08:40,210 --> 00:08:45,690 Now again it's not cooperating with me which is fine you get the idea of what the process is. 141 00:08:45,700 --> 00:08:50,580 So once we get access to the database then we'll be able to really make this work. 142 00:08:50,590 --> 00:08:51,210 All right. 143 00:08:51,260 --> 00:08:52,240 So thanks for watching. 144 00:08:52,240 --> 00:08:53,170 I'll see in the next video.