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All right.

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Welcome back.

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So in this section where talking talk about templates.

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So let's click on templates and we're going to cover all flows first.

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So in all flow as you can see there are a ton of options here.

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So if I scroll down just real quick to show you kind of all the options that they have if we click on

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to see more templates OK you can see if I just click on keep clicking on see more templates we're going

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to just keep going and going and going and going and going.

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OK so I want to show you that for one reason.

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So this is all the flows.

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OK.

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So you can use all flows if you want.

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But what I recommend doing and we're going to go through each one of these in the next couple videos

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what I recommend doing is either search templates or you can sort by popularity.

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So we have sought by names or by published time or sought sorted by popularity.

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And you can see here if I click on the little three dots we have all flows featured shared with me approval

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Button data collection Visio email events and calendar mobile notifications productivity social media

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and sync.

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So if I click right there and the three dots then it closes that out and then we can go over just a

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couple of them.

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So save Office 365 e-mail attachments to one drive for business.

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Now this is one of the first ones we did and it worked quite well.

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So if you want to use that that's cool.

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We can sometimes send myself a reminder in 10 minutes.

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So let's say that you need a reminder for something.

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In fact let's right click on this and open a new window.

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OK.

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And let's just look at this and myself a reminder in 10 minutes so use this template to some yourself

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accustomed delayed reminder which can be triggered with a button tab.

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For example when you close when you are close to completing a meeting or when you step into the office.

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OK.

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So we can create this flow with a flow button for mobile if we want to.

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I'm not going to do that but let me close that out and let's look at the next one here.

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So get today's weather forecast from my current location.

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So if I opened this in a new window let's look at the details here with a single button tap.

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Get today's weather forecast pushed to you or push to your mobile devices so it'll sync up with M.S.

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and weather and then I'll send you a notification of the weather in your location.

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OK next if we do like the power apps button and an openness and a new window.

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OK.

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This one is going to talk about the following if it works OK.

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It doesn't want to open.

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So let me close that out and I'll just click on it and see if we have a little more success with that.

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We do not.

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I'm going to stop that and we can get push notification when you're when you receive an e-mail from

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your boss.

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So openness and a new window.

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And that one works right away so that's perfect.

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So get a push notification when you receive an e-mail from your boss.

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So it's going to use officers 65 outlook and then Office 365 users and notifications.

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So what it will do is a receiving a push notification as soon as you receive an e-mail from your boss.

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You'll need officers sixty five email address and installation of flow app for this template.

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So basically what that means is from my example since I am the boss and let's say that I hire a freelancer

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that freelancer would get a push notification every time I send them an email if they set up this flow.

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OK so that's a great tool to use especially if you want to be on top of your boss and see what they're

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sending you.

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Then you got it.

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OK.

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So we'll look at a couple more here and then we'll go to the next video which we'll talk about featured.

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All right.

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So start approval when a new item is added.

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OK.

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So if I right click on this an openness and a new window.

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This would be the last one we'll look at.

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You can use this template for processing approvals on SharePoint list items.

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So the approval can view this approval request and then approval center and over email once an item

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is approved or rejected the item creator is sent a confirmation email.

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So what it does is it's going to send you the approve her.

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Let's say that you approve her it is send you a message and once you approve it then I'll get sent to

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the person creating the file and then they'll be able to create it in SharePoint.

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So it's it's a good.

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What's good about this is I'll give you an example when I worked as a director of I.T. I was working

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with people that didn't have a lot of organization.

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And so when I went into their SharePoint they had files everywhere.

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It was a mess.

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And if they would have had this this would have kind of streamlined everything to where you could kind

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of log jam it to the point where OK the only way that you're going to be able to post that file or upload

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that file is if you get approved by the I.T. and what happened is they didn't have that system and so

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they had files everywhere.

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Hundreds of thousands of files all over the place because they didn't have a process or a flow that

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would work.

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So what I recommend doing if you're an I.T. admin if you're an owner if you're a manager make sure that

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you get together with the I.T. person and say look let's set up a process so that we can give the employees

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a step by step process to go through before they can get access to SharePoint.

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So that way our files are organized and it's got a process.

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It's not just oh well we'll all just throw stuff up there once and then we can't find anything and you

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wonder why.

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So this is a perfect example of that and that's why I recommend again work with your I.T. person.

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If you're out if you are the I.T. person think of a way where you could log jam the people so that they

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can't just you know run through you know and just post random stuff up there.

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Lock it down so that they have to go through an approval process.

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So it slows them down but it also makes sure that they're doing it correctly.

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OK.

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You don't want to slow it down to a halt but you want to create it in a way where they have to get approval

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before they can add an item and you can automate that approval as well because you're going to get the

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email you approve it and then they're good and you're just what you're doing is you're you're double

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checking what they're doing.

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So they're not just being reckless because I'll give you another example with SharePoint which I haven't

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I haven't setup with this account but in SharePoint you can set for Excel I can set this and I can give

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it a permission I can set it as read only or edit only.

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OK.

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And so the same example when I was the director of I.T. they had files that were Excel documents where

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they had him read only and edit only.

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OK so there was no structure with just the files and they had hundreds of files.

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Years of files that had been built that way where there was never any thought process put into it.

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So again this is why you want to have a process so that way if that happens you can kind of contain

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it before it gets out of hand and spreads like wildfire because believe me it will spread like wildfire.

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Once you start getting go into whatever you're doing there is no stopping it because you got to keep

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going.

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OK.

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It's like with my courses I have one hundred and nine courses I have one in review right now and then

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I have another one that I'm working on and when when I created my courses originally I didn't have a

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flow or process to anything I was just throwing random stuff everywhere and it got really frustrating.

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Well then I went back and I came up with a plan or a flow and I laid out everything in my folder system

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my file system where now I have a 13 step process that I go through when I create courses so I don't

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just throw random stuff everywhere.

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I actually have a process and everything is a lot easier to manage when you have a process.

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So that's why I'm saying make sure that you have a process with your flows so that it makes sense.

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So thanks for watching.

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I'll see in the next video.