1 00:00:00,930 --> 00:00:01,440 Welcome back. 2 00:00:01,440 --> 00:00:05,700 So in this video where I talk about how to join or create a team. 3 00:00:05,700 --> 00:00:14,320 So if I go into the team's menu here and then I click on Join or create team it's going to pop up a 4 00:00:14,320 --> 00:00:20,830 creative team icon here's if I click on Create a team OK we can build a team from scratch or we can 5 00:00:20,830 --> 00:00:24,940 create from an existing office 365 group or a team. 6 00:00:24,970 --> 00:00:27,260 So I want to build a team from scratch. 7 00:00:27,460 --> 00:00:29,020 So we're going to do 8 00:00:31,850 --> 00:00:34,520 you can do an organizational wide or org wide. 9 00:00:34,530 --> 00:00:39,170 Everyone in your organization automatically joins that when I recommend doing. 10 00:00:39,180 --> 00:00:49,450 If you have over 10 employees zero to 10 employees or I'd say zero to 50000 employees. 11 00:00:49,680 --> 00:00:55,260 Basically I would always have everybody on the team that way you can send them files and you can communicate 12 00:00:55,260 --> 00:00:57,700 with them regardless of where they are. 13 00:00:57,730 --> 00:01:04,380 It just this opens up the communication line in a way that you can reach anybody at any time if you 14 00:01:04,380 --> 00:01:05,420 have them. 15 00:01:05,520 --> 00:01:10,740 If everyone is in the organization then automatically joins us now in my case I'm the only one in the 16 00:01:10,740 --> 00:01:11,510 organization. 17 00:01:11,520 --> 00:01:14,010 So I'm the only one that's on the team right now. 18 00:01:14,460 --> 00:01:21,810 So this doesn't work for my example but when I hire people down the road hopefully by the end of the 19 00:01:21,810 --> 00:01:28,440 year here or sooner I would add them to the organization even if I was freelancers. 20 00:01:28,440 --> 00:01:35,040 I would add them so that I can communicate with them and work with them and collaborate with them on 21 00:01:35,040 --> 00:01:36,470 the projects we're doing. 22 00:01:36,540 --> 00:01:41,580 We can also do public so anyone in your organization can join or we can do private where people need 23 00:01:41,580 --> 00:01:43,880 permission to join. 24 00:01:44,340 --> 00:01:53,130 I recommend doing the organizational wide first and then the private people need permission to join. 25 00:01:53,130 --> 00:01:55,110 Public can get out of hand. 26 00:01:55,120 --> 00:02:00,670 I work for a company where I was the I.T. director and the previous director that had left and I came 27 00:02:00,670 --> 00:02:05,940 in had made it public for people to join Microsoft Office. 28 00:02:05,950 --> 00:02:06,970 So we had 29 00:02:10,710 --> 00:02:19,480 not accounts that had anything to do with our company but they were at Gmail Yahoo and Hotmail etc. 30 00:02:19,810 --> 00:02:28,150 and we had to add a custom domain and so we had just people come from all over the place join in and 31 00:02:28,150 --> 00:02:33,790 we had like 300 just random members which made no sense. 32 00:02:33,790 --> 00:02:40,720 So again I recommended doing private organizational wide for this example many organizational wide and 33 00:02:40,720 --> 00:02:42,490 I'm just going to call this learn talk plus. 34 00:02:44,050 --> 00:02:50,350 So what this does is when I create a new account like let's say that I hire someone to do web development 35 00:02:50,980 --> 00:03:00,890 when I give them a email address and let's say it's web dev that learn tech stock com when I give them 36 00:03:00,890 --> 00:03:06,800 that email address I can link them up to this and then they can work with me on whenever we're working 37 00:03:06,800 --> 00:03:06,950 on. 38 00:03:06,950 --> 00:03:10,300 So if they're working on my Web site for example then I can do that. 39 00:03:10,300 --> 00:03:14,390 Now the other thing we do is we can click on this little wheel here and we can manage teams so you can 40 00:03:14,390 --> 00:03:20,370 see we have learned tech plus with one person and it's organization wide. 41 00:03:20,390 --> 00:03:22,030 Same with this one. 42 00:03:22,050 --> 00:03:22,620 OK. 43 00:03:22,670 --> 00:03:24,500 So actually I'll delete the one we just made 44 00:03:28,850 --> 00:03:30,420 Yes I understand. 45 00:03:30,420 --> 00:03:31,700 OK. 46 00:03:31,940 --> 00:03:37,540 We already made a team by default which you can see right here. 47 00:03:37,560 --> 00:03:39,530 Click to and hired this team. 48 00:03:39,530 --> 00:03:43,270 We have one person there and that's just me. 49 00:03:43,340 --> 00:03:48,080 So if I click on that it will show me the members and that's just Josh Warner right now. 50 00:03:48,680 --> 00:03:50,510 And this is I'm talking about members and guests. 51 00:03:50,840 --> 00:03:54,770 So in Microsoft Office you can have members and guests as well. 52 00:03:54,770 --> 00:03:59,870 And that's what happened we had 300 members and guests that were creating accounts and had access to 53 00:03:59,870 --> 00:04:03,980 our stuff which is a huge security risk. 54 00:04:04,190 --> 00:04:10,520 So you don't want to do that even with an organization of one like I am a sole proprietor. 55 00:04:10,880 --> 00:04:14,140 I'm not going to open it up to just anybody to join me. 56 00:04:14,150 --> 00:04:18,320 I want it to just be people that I'm working with that I'm doing business with. 57 00:04:18,860 --> 00:04:23,390 So if I hire a freelance web developer if I have a video editor to help me with some videos and I'm 58 00:04:23,390 --> 00:04:30,230 doing whatever I'm whoever I'm hiring I want to make sure that I can collaborate with them and work 59 00:04:30,230 --> 00:04:35,600 with them and share files and chat with them and because this is a really great program 60 00:04:38,420 --> 00:04:43,780 whether you use the web based app or the desktop app it's a great way to communicate with your team. 61 00:04:43,880 --> 00:04:53,050 When I was running the I.T. department at the job that I held I was managing I think two people or three 62 00:04:53,770 --> 00:04:56,500 I think I had three people under me for a while. 63 00:04:56,500 --> 00:05:04,540 We had a team of four so we had two web devs and then two I.T.. 64 00:05:05,210 --> 00:05:09,570 And so I was kind of a hybrid of both because I come from the tech world. 65 00:05:09,590 --> 00:05:14,620 So I spent 10 years in a V business A V slash I.T. business. 66 00:05:14,780 --> 00:05:19,180 And so I wanted to be a director as I got the gig anyway. 67 00:05:19,220 --> 00:05:27,040 So what I did was I would make a team for web and I would make a team for I.T. OK. 68 00:05:27,080 --> 00:05:31,950 So this is why doing join a creative team is important. 69 00:05:32,090 --> 00:05:33,950 So thanks for watching us in the next video.